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Monitoring Workstations

Overview

The Workstations section lets you monitor the status of user workstations across your project. Workstations are secure, isolated compute environments — typically Ubuntu or other OS-based virtual machines — within which researchers conduct their data analysis.

Ensuring users have the right compute resources, and that workstations are not left running unnecessarily, is an ongoing operational responsibility.

Navigation: Select Workstations from the left-hand navigation pane.

The Workstations Page

The Workstations dashboard lists every workstation in your project, along with its current status and ownership details.

Screenshot: Workstations landing page showing the workstation list with status, IPs, and owner details

For each workstation, the list shows:

Column Description
Name The name of the workstation as configured.
Status The current state of the workstation — e.g., Running, Stopped, Pending Approval, Approved, or Error.
Public IP The public IP address of the workstation, once provisioned. Displays - if not yet assigned.
Private IP The private IP address within the platform's network. Displays - if not yet assigned.
Created By The user who requested or created the workstation.
Created At When the workstation was created.
Updated At When the workstation's status was last updated.

Searching and Filtering

Use the search bar to find a workstation by name. Use the All Users filter to scope the list to a specific user, and the Status and Created At filters to narrow the list further. Click the refresh icon to load the latest status for all workstations.

Monitoring Workstation Status

Review workstations across your project to assess:

  • Which workstations are currently Running and accruing compute costs.
  • Which workstations are Stopped and may be candidates for cleanup if no longer needed.
  • Workstations that are Pending Approval or Approved but not yet launched.
  • Whether any workstations are in an Error state that may require attention.

Tip: Cross-reference running workstations with Project Cost to identify instances that may be contributing disproportionately to resource spend.

Workstation Detail View

Click on any workstation's name in the list to open its detail view. The detail view is organised into seven tabs: Summary, Data, Results, Monitoring, Cost, Lifecycle, and Events.

Summary Tab

Screenshot: Workstation Summary tab showing Status, Runtime, Cost, Workstation Details, Network & Security, Compute, and Template Details

Provides a complete snapshot of the workstation's configuration and current state:

Section Fields
Header Status (e.g., Running), Runtime, Cost (accrued for the current session), and Last Started At.
Workstation Details Name, Created At, Description, and Region.
Network & Security Private IP and Public IP (each with a copy icon), and a masked Private Key with a download icon.
Compute The Capacity (instance type, memory, vCPUs) and Storage allocated to the workstation.
Template Details The display name of the image the workstation was built from.

Note: Unlike the end-user workstation view, the administrator's Summary tab surfaces the workstation's Private Key (downloadable) rather than a password — reflecting an oversight role rather than direct interactive use.

Data Tab

Screenshot: Workstation Data tab showing a file and folder listing with Name, Size, Updated At, and Download columns

Shows the files and folders associated with the workstation's working directory: name, size, and last-updated time. Use the Download column icons to download an individual file or copy a direct link, Download All to retrieve everything in the current directory, and the search bar to locate a specific file or folder.

Results Tab

Lists output files generated by the user's analysis on this workstation, supporting routine oversight of project activity.

Monitoring Tab

Screenshot: Workstation Monitoring tab showing a date range selector and CPU Usage, Network In, and Network Out charts

Provides resource utilisation charts for the workstation over a selectable date range. Use the From / To date picker to set the monitoring window. Three charts are displayed: CPU Usage (%), Network In (MB), and Network Out (MB). Each chart supports zooming, panning, and resetting.

Cost Tab

Shows the cost breakdown for this workstation. Use it alongside Project Cost to understand how an individual workstation contributes to overall project spend.

Lifecycle Tab

Screenshot: Workstation Lifecycle tab showing a policy that restricts availability to business hours on weekdays

Shows any automated start/stop policies configured for the workstation. Each policy row describes a rule in plain language — for example, "Resource should be available between business hours 09:00 to 18:00 hrs on Monday, Tuesday, Wednesday, Thursday, Friday" — along with the time range and days the policy applies to. Use the x icons to remove a time, day, or the entire policy, and the checkmark icon to confirm changes.

Tip: If you notice a workstation running outside expected hours in Project Audit Logs, check whether a lifecycle policy is missing or misconfigured.

Events Tab

Provides a chronological log of activity for this workstation — creation, status changes, start, stop, and any errors — each with a timestamp.

What's Next

  • Project Cost — filter by Workstations to monitor compute spend from active workstation instances.
  • Reviewing & Approving Requests — review user requests for workstation access, including approvals for new workstation provisioning.
  • Project Audit Logs — review workstation launch, access, and termination events for compliance purposes.